[Board] 7s Tournament Planning.. PLEASE RESPOND ASAP!!!

Tue Jun 12 08:59:39 EDT 2007

Hi all... ok.. few things that need to be decided this week!!

1. We all decided it def. is at pennypack.... everyone good with that??
     we will have three fields.... gerry please let us know what we need to 
bring... watson we def need as many field liners as possible... gerry , you 
said you have everything else as well as paint??

2. port o pots?

3. refs... we decided on giving them a day rate.... do we want shirts also?  
need to know this asap
how many do you think we need??

4. jerseys for winners... I need to know about this asap to ensure we get 
them in time... I priced a wicking tee... with one color on front.... 5th 
annual Kildares Cheesesteak 7's
                                                                    7.7.07.

etc.... would be $11.15 each.. however, they have a min of 36 items... so 
here are my thoughts..
        a. do 12 mens premier winners...12 women... 12 ref polos
        b. do 10 each in womens and mens open and premier winners which 
would total 40  and i can embroider the refs polos

   also i need to know what we want to put on them... just whats above?? 
hosted by our teams??? feeling lucky???... Pet can you help lay something 
out

3. Tournament booklet..
    Kildaires is going to do this for free!!! however we need anything we 
want in it this week to send to their printers... please send all copy to 
carrie who will send it to the manager at kildaires...
   1. we need directions from the pitch to the drink up...
    2. a parking lot thats easy to get to
    3. any other ads etc that people have

4. tournament shirts...
   Gerry, do you have the numbers of what we sold last year??
we thought.....   on front ... on kelly green shirts.. with white 
lettering............ feeling lucky??
on back          7.7.07
   5th Annual Kildares Cheesesteak 7's
     hosted by.... skill logo.... riot logo.... website.... any shirt 
sponsors???  kildaires logo

Pet can you do something graphically??? i want to send the wording over to 
kildaires so that we can put it in their font.....  so we need to  do this 
asap!
I dont know wht font we want the feeling lucky to be.. i attatched a few. 
but dont love any

Food..
gerry did you speak with carlo??
    Kim got luna bars donated....
   we need gatorade
    soft pretzles
    water
    watermelon
    fruit
    burgers..hot dogs

trainers... gerry is getting them

water... kim i think you should ask for as many free cases as they will give 
us... either i can pick them up or maybe one of the skill guys...

so basiclly i need asap answers on the wording on shirts.... and what i 
should do about the shirts for winners.....

gerry any word on rugby imports and jerseys?

thanks!

Sarah A Sall
610-246-8001 (c)
215-930-0122 (h)

www.georgeandjane.com

>From: Gerry Timothy <gatimothy at yahoo.com>
>To: "Reuter, Kimberly (Exchange)" <KReuter at Bear.com>,  Sarah Sall 
><sallsarah at hotmail.com>, Joe Coyle <jcoyle at cabrini.edu>
>CC: Bill Jalbert <bjalbert at temple.edu>,  "Gerald A. Timothy" 
><gatimothy at yahoo.com>
>Subject: 7s Tournament Planning
>Date: Fri, 1 Jun 2007 09:00:56 -0700 (PDT)
>
>All,
>
>I talked to Kim a couple of weeks ago but didn't ge the chance until to 
>follow up in writing. Below is a summary of what we discussed and actions 
>that need to be done.
>
>Fields - Sarah already has a permit for Pennyback Park so we at least have 
>1 place to play. From us talking to the Philly Crows (Aussie Rules), 
>Schuylkill has found out that they have the permit for FDR Park for the day 
>but that they don't need it. Do we want to try and switch back to FDR? Let 
>me know and I can take our permit and the Crows to Joe Calan's office to 
>make the switch.
>
>Rugby Vendor - Rugby Imports is locked in. I'm working with Kim to lock in 
>prices for shirts including men's/women's t-shirts and 2 sets of Jerseys 
>for the winners of the premier brackets.
>
>Name Sponsor - From talking to Kim, Brandywine has locked in Kildares as a 
>name sponsor. From what  I know they will be responsible for 
>grilling/selling cheesesteaks for their own profit, hosting the post match 
>party and providing $1500 in cash for the tournament. Does anything else 
>need to be done?
>
>Other Sponsors - Sponsor Rates include $250 for full page ad and logo on 
>short, $150 for full page ad, $100 for 1/2 page ad, $50 for 1/4 page ad. 
>Other more creative deals will be considered. Any logos for the t-shirt 
>need to be locked in by June 16th in order to give Rugby Imports enough 
>time to do the shirts.
>
>Food/Concessions - Even though Kildares will be selling cheesesteaks, we 
>are still allowed to operate a concessions tent for snacks, gatorade, 
>water, etc. Plan includes - Pretzels, Water Ice, Fruit, Tastykakes, 
>Gatorade, Soda, Water. Table to be organized and run by both teams. Need to 
>lock everything in 1 week before tourney
>
>Trainer - Schuylkill is set up with Sarah Shultz for trainer services. She 
>is on vacation but can provide two ATC's to work the tournament. Cost is 
>expected to be $500-600 two trainers for an 8-10 hr day. I will set this up 
>unless we have cheaper alternative.
>
>Field Set Up - We can discuss as we get closer to the event. At the moment, 
>Schuylkill has enough equipment to set up 3 fields.
>
>Team Registration - Sarah has lead for registering teams and has sent out 
>for email to EPRU clubs. Joe will help as needed. Can either of you bring a 
>flier to bring out to North Penn 7s tomorrow?
>
>Referees - Who is contacting the ref's society and what deal are we going 
>to offer them (ie shirt & discount rate of just full day rate). We don't 
>need any confusion like last year. Schuylkill can do this if you want.
>
>Trophies - Schuylkill can have our regular vendor do the tropies ($150 
>depending on how many we get) unless Brandywine knows someone cheaper.
>
>Let me know if I forgot anything else.
>
>Cheers,
>Gerry
>
>
>
>____________________________________________________________________________________
>Be a better Globetrotter. Get better travel answers from someone who knows. 
>Yahoo! Answers - Check it out.
>http://answers.yahoo.com/dir/?link=list&sid=396545469

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